Create Professional Documents In Minutes
Deluxe PhotoJobsDatabase has been designed as an all-in-one solution for contact management, marketing, scheduling and the creation of essential documents - saving you time and improving your workflow. We included everything in our Standard edition (including 1000 contacts) and then added a powerful document component that allows you to create contracts, invoices and other necessary documents for jobs and photo sales. Include your logo and other company information to create professional documents in minutes.

Manage Clients & Documents In The Same Place
Do you find that your client documentation is scattered everywhere? Phone numbers are in an address book, your job schedule is in a desktop calendar, contracts are in a file folder, and invoices are in an accounting program? With Deluxe PhotoJobsDatabase, you can keep it all in one place. For instance, simply and interactively manage everything associated with a particular job including your client’s contact information, contracts, invoices, delivery memos, call sheets, emails, notes, meetings, your job schedule and more — all in one record!

Use this feature when you have assignment work for magazines, advertising agencies or other types of companies. PJD gives you a complete package for creating a contract, estimate, and invoices.

Contract
The Assignment Contract contains legal provisions, shoot details, and a Table of Usage. Why is a table important? It is a road map of exactly how your client can use the images you create for the assignment — and goes beyond a simple usage paragraph.  The Assignment Contract is also designed so you can quickly customize other information as needed, such as copyright notice, cancellation fees, reuse penalties and liquidated damages — with intuitive, step-by-step guidance.

Estimate & Invoices
Our Estimate feature has over 150 possible line items with the option of creating some of your own. No more worries about forgetting an item - simply move through the tabs where line items have already been organized into categories for you such as Photography Fee, Usage Fee, Photo Assistants, Location, Models/Talent, Digital, etc.  Choose if a line item is to be marked up or is taxable.  Enter usage information with our easy guide.  Sit back while all amounts are automatically calculated, including taxes, markups, advances and totals due.  PJD also gives you the unlimited capability of duplicating and revising the Estimate Cover (summary) and Detail (itemization). When you’re ready to bill, an Advance Invoice, Invoice and Past Due Invoice are easily created, with usage and remit to/bank wire instructions.  Your completed Estimate and Invoices are then stored and ready to be re-visited at any time!

New! (v. 1.5.0) Now you can create Estimates and Invoices with a Usage Fee separate from your Photography Fee.  For example, only enter a Usage Fee when you are billing clients just for usage.

Use our License Contracts and Invoices when you have stock photos or other existing images to license. Our contract contains legal provisions specific to licensing and a Table of Usage with usage rights for up to 32 individual photos at a time.  Quickly import images to appear next to usage details and enter the amount you are charging for each image; PJD automatically calculates the taxes and total due. Create an Invoice with modifiable terms and remit to information. Designed for easy customization with step-by-step guidance, the License Contract, Table of Usage, and Invoice are a complete package for your licensing needs.

Our Photography Contract and Invoice contain legal provisions and other information specifically intended for photographers and videographers who shoot weddings, events, and portraiture. Customizable fields in the contract include multiple shoot dates and locations, formats, delivery dates, # of proofs to be shown, and cancellation information. It also includes various packages, extra charges, deposits, and license rights. All packages, fees, extra charges, deposit, and balance amounts are automatically calculated for you. When you’re ready to bill, an Invoice is created directly from the Photography Contract, with customized Terms and Remit To information.

Use our Property Contract when you’re shooting on location and the property owner doesn’t provide a contract. It contains customizable provisions including rental terms, description of images, fees, deposits, cancellation, releases and insurance. The total fee that appears in the printed contract is calculated automatically for you by the number of days and amounts you enter for various fees such as Rental and Site Management. PJD also gives you the option of listing fees for a variety of other items that may be charged after the shoot, such as Cleanup and Overtime.  

Whether you’re photographing a subject for portraiture or a model for a fashion shoot, our Model Release contains customizable fields for the subject’s information, as well as the witness and the subject’s legal guardian/ representative, if applicable.  It also allows you to import a photo of the subject to be printed on the Release.

With our Call Sheet feature, you can create customized Call Sheets with all the important information you need for a shoot, including Location, Production Company, Crew, Client, Talent, Support Personnel and more. Our easy data entry system makes it a snap to create professional looking Call Sheets in minutes. When completed, print it or save it as a PDF and email it to the entire group at once. (See Sending Via Email below for more information.)

Delivery Memos are an important component of the job — whether you’re sending your client proofs or final images. With our PJD Delivery Memo, you can include total value, return date, recipient’s signature provision, and other important information. It also allows you to enter details for up to 32 individual photos or a group of photos. Quickly import your images to appear next to the details. When completed, print the Delivery Memo for courier delivered images -or- save it as a PDF for digital delivery of images (via email). (See Sending Via Email below for more information.)

Easily create professional looking letters, faxes and emails from our Cover Sheet template, and keep them stored in the client’s record for quick reference later.

All of our documents can be customized, duplicated, renamed, revised, printed, and/or saved as PDF’s an UNLIMITED number of times, allowing you flexibility in how they are presented to your clients. Customization capabilities include setting universal document Preferences for more than 35 fields such as company information, sales tax %, markup, advance, bank wire, currency (USD, AUD, CAD, GBP), and invoice terms. Quickly import your company logo or other image that will appear on all documents. Customization is also contained within the documents themselves, where you receive step-by-step guidance when entering information into modifiable fields. (See the document descriptions above for more details.)

With PJD, you have the ability to assign any document’s status as Active, Approved, Billed, and Closed. For example, you can designate a “Closed” status for each document in a group when their related job has ended. The “Approved” status can be used to designate that an Estimate or Contract has been approved or “Billed” when an Invoice has been issued. PJD also has a Balance Due column so you can quickly track what documents have outstanding balances. In addition, you can search for all documents with various criteria including Status, Date, PO#, and Balance Due. 

PJD gives you flexibility in the way you output your documents. Print them as completed or blank. And, save them as PDF’s* that can be either printed or sent via email.
*Included for users of Macintosh.  Users of Windows operating systems require a program such as CutePDF or the full version of Adobe Acrobat. 

With the License Contract/Invoice, Delivery Memo, Property Release, and Model Release, you can import photos to print alongside usage information or as a reference. (See the document descriptions above for more details.)

Our Deluxe Edition includes ALL of the great features found in our Standard Edition in addition to the documents described above. Some of these features include: database with 1,000 contacts already entered; ability to import/add 9,000 of your own; advanced search and sort capabilities; calendar & scheduling system; marketing and organizational tools; and comprehensive email and print options. Visit our Standard Edition product page for more information. 

Even with all the powerful features it has, Deluxe PhotoJobsDatabase is intuitive, with an easy-to-use format. If you do need tips or assistance, a printed User’s Guide and a drop-down, searchable Help file are included with the software. We also offer telephone and email support. (Check our Support page for more details.)